ACA Academics Admission Courses Students

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Academics

Registration of Courses

  • Official registration for courses is required prior to admission to classes.  This is done a day before the first class is announced at the classes.  This is done a day before the first class is announced, at the office of the Registrar.  Course-registration requires advance of payment of the tuition for courses.  Courses begun later than the beginning of the first class of these second week of the semester cannot be credited without favorable action of the faculty.

  • A student can withdraw from a course without academic penalty up to the 2nd week of a full-semester course with the permission of the Registrar.  The student is warned against dropping himself from Seminary by failure to complete with credit the required minimum semester hours.

  • A student can drop a course without penalty up to the 2nd week of a full-semester course.  A fine of Rs.100 is charged for each course dropped after the second week.

  • Students who audit the course should pay half of the tuition fees.

    • Recording the class lectures will not be allowed without the prior permission of the professor.

    • Lecture notes given in the classes are strictly for personal uses therefore students are not allowed to make multiple copies. Class notes are copy righted hence each student should consult the professor concerned if he/she wishes to quote it or publish it. 

    • Students will not be given the personal copy of the professors' entire notes.

  • A limited number of auditors are permitted in most of the courses except language courses. Auditing privileges include regular class attendance, copies of all printed material distributed to the class, the opportunity to ask occasional questions in class, and full library privileges. Normally auditors will not be permitted to participate in class room exercises or seminar presentations, nor will assignments or examination be reviewed or graded by the instructor.

 Withdrawal from Seminary

  • Any student desiring to withdraw from School during the course of the school year must notify the Registrar and the Student Finance Officer in person of his intentions.  Students who withdraw from the Seminary at the end of a semester will forfeit their Rs.200/- general deposit unless they notify the Registrar in writing by July 1st (in case of students not returning for the first Semester) or by December 1st (in the case of students not returning for the second semester).

Class Attendance

  • Class attendance is an important part of the academic procedure.  Absences should be taken only for urgent/emergency/permission of the faculty.  Leave is granted only by the prior approval of the Academic dean and Faculty-in-charge. The permissible absence in 3 credit hour course will be 3 class hours and 2 credit hour course 2 class hours.  Leave application must be made in the proper form (available at the Library office) to the Academic Dean.  Two late coming to the class will be equal to one absence. Each unexcused absence will receive a reduction of the semester grade at the discretion of the professor.

  • Absences due to late registration will incur any normal penalty which may be in effect for each course  (Rs.100/- per day).

  • The faculty reserves the right to terminate the enrolment of students who unnecessarily absent themselves from more than 25% of all classes.

  • Absences caused by sickness must be reported at once o the prescribed medical/sickness report.

Grading System

Letter Grades

A+ = 100 B+ = 90-93 C+ = 83-84 D = 70-78
A   = 96-99 B  = 88-89 C  = 81-82 F  = Below 70
A-  = 94-95 B- = 85-87 C- = 79-80  

Grade Symbols

A = Excellent IC  = Incomplete Course
B = Good NC = No Credit. Work not acceptable; required course must be make up in same department
C = Acceptable R =  Repeat Course.  Work not acceptable; course must be repeated
D = Passing W  = Withdraw
F = Fail Au = Audit

Grade Points:  Grade points are determined according to the following scale:

A+ = 4.0 B+ = 3.3 C+ = 2.3 D+ = 1.3
A   = 4.0 B  = 3.0 C  = 2.0 D  = 1.0
A-  = 3.7 B- = 2.7 C- = 1.7 D- = .07
      F   = 0

Repeating Classes

  • A student may be asked to repeat the courses if he/she fails. Nevertheless he/she may be required to take a make up exam/research paper/make up reading to get a passing grade according to the discretion of the faculty. There will not be any second exam or make up arrangements for the language courses. Each student who failed in any  courses should take it again when it is offered.

Late Examinations and Incomplete Courses

  • All examinations / quizzes must be taken as scheduled.

  • Exceptions are made in case of sickness; however arrangements must be made within 10 days for a make-up examination or the examination grade will be reduced at least one letter.  In the event an examination is missed for emergency reasons other than sickness, a make-up examination may be taken if the faculty concerned permits it.  Re-exam will carry only passing grade.

  • In the event of conflicts in the final examination schedule, students must see the professor involved before the time of the examination.  Special examinations may be held after the specified time but not before.  However, these examinational must be completed within examination week.

  • All courses must be completed within the semester in which they are taken.  Request for excuse and extension of time must be made on the form available in the Registrar’s office before the end of the semester.  Such requests will be considered by the academic committee and the decision will be informed to the student concerned.

  • Make up quizzes will not be permitted.

  • A fee of Rs.200 is charged for each course extension.

  • Request for earlier-than-the scheduled-date-examination will be considered only in extreme emergency situations.

Independent Study Courses

  • An independent course is taken in original research in a particular field with the guidance of a professor.  No student will be permitted to enroll   for independent study without registering officially in the Registrar’s Office.  These courses are offered only to final years students, to make up the number of credit hours for graduation.

Transfer of Credit

  • Courses taken at an approved institution at a Post Graduate level can be transferred to ACA.  The Academic Dean’s decision will be final with regard to the acceptance of the school and the amount of credits that could be transferred to ACA.  Courses that are not in our curriculum will not be transferred.  (A maximum of 9 credit hours can be transferred).

  • Any courses transferred from ACA to other schools cannot be recredited under any circumstance.

Validation of Course

  • A student can validate a required course provided (1) he has college credit for a similar course and (2) he provides the Registrar’s Office with a written statement from the instructor of the course to be validated that he has demonstrated to the instructor (either by written or oral examination) that he has proficiency in the course.  Validation of a course does not reduce the student’s curricular requirements, but does allow him to substitute elective hours (in the same department of the validated course).  The substitute course must normally be taken the same semester as the required course which has been validated. (A maximum of 6 Cr.Hrs. can be validated).

Term Papers

  • Term paper should conform as nearly as possible to thesis style. Each term paper should be neatly printed or typed. Plagiarism in any form will be strictly unacceptable. A research paper should reflect the scholarship, original thinking, and post graduate level standard.

  • A student may not submit  a paper that has been either wholly or partially written by someone else. Unless given the prior express approval of his or her instructor, a student may not submit a paper that is substantially the same as a paper that he or she has already submitted for another course at ETS or any other institution.

Academic Probation

  • Each student will be under academic probation for  the first semester of his/her enrollment.

Annual Comprehensive exam

  • Each year a comprehensive examination relating to courses taken will be given. Promotion to the following year is based on a minimum of 70% marks secured.

Mode of Classes

  • Class lectures will be the main stay of the courses at ETS. Research/term papers/projects/debates/colloquium/reading and class participation also will be included in the process of learning 

Master's Thesis

  • All students seeking the M.Th degree are required to write a master's  thesis.  The following are some of the procedural rules and regulations in writing a master's thesis. 

  • Second year M.Th students can select a thesis topic by the end of spring semester after a brief research (The thesis writers can contact the academic Dean/Registrar for any help.)

  • A thesis approval form must be completed and submitted to the Registrar's office on or before the first day of July second week,

  • The candidate may fill thesis synopsis form and present to the guide concerned on or before the first day of July fourth week  (At this level the guide might suggest a suitable /specific title for the thesis.)

  • When the thesis topic is approved by the academic dean and the department concerned, a syllabus of the thesis should be submitted along with a selected bibliography (at least 15 books) on or before the first day of last week of august.. The syllabus must include the need, scope, procedure, purpose, limitations of the study etc.  (You may have to include a rough outline of the topic and a summary of what will be covered in each chapter which may be subjected to changes as study develops.)

  • Changing of thesis topic or title after the approval is not allowed in any case (you are advised to discuss the topic with the head of the department concerned after a brief personal research).

  • After the approval of the outline and bibliography the first chapter of the thesis must be submitted to the guides on or before the first day of October 3rd week.

  • Second chapter should be presented on or before the first day of Dec.1st week

  • After the approval of the first & second chapters the student can proceed with the rest of the chapters under supervision of the advisor and second reader and present to them in proper thesis form on or before the first day of Feb. First week .

  • When the first draft is approved, the student may begin the final draft of the thesis.  Original copy of the final draft must be presented to the Registrar's office on or before first day of March third week.

  • Postponement of due dates will not be encouraged.

  • Thesis must conform strictly to the standards outlined in manual for writers of term papers, thesis and dissertations by kate L.Turabian, and to any additional instructions authorized by the faculty. (all thesis writers should read this book in advance instead of following the format of an Old Thesis)

  • A thesis will be rejected as unsatisfactory, if it receives less than a "c" grade.

  • The thesis-filing fee (Rs.200) must be paid before presenting the final draft of the thesis.

  • All the financial dues should be cleared before presenting the thesis.

  • Improvement of an earlier thesis of the candidate will not be allowed.  Candidates will not be allowed to write on a topic which is already written in ACA (Exceptions given at the discretion of the Academic Dean).

  • The thesis should be between 100-125 pages.

  • Enclose the thesis approval form whenever any material is presented to the advisor/guide.

  • Thesis advisor has the authority to reject any chapters/portions/content if found unsatisfactory.

  • Each student should discuss the development of his thesis with the advisor.

  • A master's level thesis should reflect the Research/Scholarship/ Evaluation/Knowledge of the subject. 

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